Accounts Receivable Batch Payments Transactions

The Accounts Receivable Batch Payment Transactions screen provides a list of all of the batch payment transactions that have been processed. The left side of the screen lists all of the batch payments in the system and the right side of the screen provides the details for each batch payment, including the amount due, the amount paid, the invoice paid, and where the posting originated. Use the text boxes at the top of the list to search or filter the list for specific transactions. The Accounts Receivable Batch Payment Transactions screen is reached via the Accounts Receivable Batch Payment Transactions command, which is part of the Accounts Receivable system in Skyware, and may be found on the Accounting Menu.

 

 

 

Quick MenuFiles Menu

 

 

click Files => from the Other section of the Full Menu.

 

 

Click the icon on the left, or the breadcrumb words "Full Menu" on the top right of the screen to open the Full menu.

Full Menu Icon OR Full Menu option when viewed using the modern light look of Skyware

This will display the Full menu in a tabular form, with four sections, Registration, Status, Cashier and Other.

Full Menu Table OR Full Menu popup version seen in Modern Light look of Skyware

Select Files => from the Other section.

Other section of Full Menu with Files => command selected OR Other section of the Full Menu with Files => command selected, NEW look for Skyware

The Files Menu is divided into two sections, Files List 1 and Files List 2.

Files Menu screen OR Files Menu, NEW look for Skyware

Select the Accounting => command from the Files List 2 section.

Files List 2 section of the Files Menu with Accounting => command selected OR Files List 2 section of the Files Menu, NEW look for Skyware

 

The Accounting Menu is divided into two sections, General and Reports.

Accounting Menu screen OR Accounting Menu, NEW look for Skyware

Select the Accounts Receivable Batch Payments Transactions command from the General section:

Reports section of the Accounting Menu with Accounts Receivable Invoices (print) command selected OR General section of the Accounting menu with Accounts Receivable Batch Payments Transactions command selected, NEW look for Skyware

 

When the Accounts Receivable Batch Payments Transaction command is selected, the Accounts Receivable Batch Payment Transactions screen will open. This screen shows a list of batch payment transaction records for your Property on the left, with the details about a batch payment appearing in the main area of the screen.

Accounts Receivable Batch Payments Transactions screen example, NEW look for Skyware

The batch payments listed on the left are arranged in descending date order (most recent first) and may be searched by payment date, amount or description. When one is selected, the details are shown on the right; these details are READ ONLY, and cannot be altered here.

Accounts Receivable Batch Payments screen example with a batch payment selected with the details shown on the right, NEW look for Skyware

Account Receivable Batch Payment details include the payment date of the transaction, the amount and a description (if any) that was entered at the time the batch transaction was performed. A table listing the details of each individual payment within the batch payment transaction is also shown.

Accounts Receivable Batch Payment screen, right side detail shown with Batch Payment Details table highlighted, NEW look for Skyware

Within this table, the system date the transaction took place is shown, any description of the INDIVIDUAL transaction, the amount of the invoice, the amount paid, both the invoice number and the folio ("Who") of the payment transaction are listed and may be viewable - clicking on the invoice number will open the Accounts Receivable Invoices (all) screen (which shows any invoices generated for your A/R accounts listed on the left, and details of the selected invoice on the right) and clicking on the "Who" entry will open the Posting Screen & Statement screen for the associated stay/folio.

 

Date Updated August 07, 2023